We need someone to help us out with our admin. We’ve gotten so busy helping our customers with their commercial and residential pest problems that we need someone to help us with all the admin this creates for us.

We are seeking an experienced and detail-oriented Accounts Administrator to join the team at Key West Pest Control. The ideal candidate will be responsible for managing various administrative tasks, ensuring the smooth operation of day-to-day processes, and supporting different departments within the organisation. With the added bonus that you’ll be working in our offices in Morely so you won’t be anywhere near any pests yourself.

Here are the skills you’ll need to join our team

Key Responsibilities:

  • Email and Telephone Management:
  • Handle email enquiries related to credit control, purchase orders, and general inquiries. Manage telephone enquiries promptly and professionally.
  • Invoicing and Financial Oversight:
  • Raise invoices from job sheets, keeping records updated with totals invoiced. Monthly reconciliation of job sheets and Profit and Loss on Xero.
  • Address any discrepancies and queries on Xero.
  • Reconcile payments on Xero and chase outstanding debts.

Customer Management:

  • Create new customers on Xero and Key West app.
  • Upload Key West invoices onto customer portals for payment. System Maintenance:
  • Keep all systems up to date and ensure data accuracy.
  • Renewals and Reporting:
  • Regularly check Purchase Orders for renewal and send renewal quotes. Compile and submit managers Mileage report on a monthly basis.
  • Apply for necessary accreditations on an annual basis.

Payroll and HR Support:

  • Send payroll information, including hours and D5s, to the payroll department. Update holidays on the HR system.
  • Assist in new starter paperwork and offer letters.
  • Liaise with HR regarding any issues or new starters.
  • Contractor and Technician Coordination:
  • Chase contractors for updates on jobs.
  • Send Rams (Risk Assessment Method Statements).
  • Ensure technicians’ courses are up to date and address enquiries from technicians.

Supplier Management:

  • Check supplier statements’ balance with Xero.
  • Request copy invoices when needed.

Qualifications and Skills:

  • Proven experience in a senior administrative role, preferably in a similar industry. Proficiency in Xero.
  • Strong organisational and multitasking abilities. Excellent communication and interpersonal skills.
  • Attention to detail and accuracy in financial record-keeping. Ability to work independently and collaboratively within a team.

If you are a motivated and detail-oriented professional with the required skills, we invite you to apply for this exciting opportunity to contribute to the success of our pest control company.

Salary and working hours

  • 30 hours per week
  • Salary £18,000 per annum
  • Company pension scheme
  • 20 days paid holiday per year plus bank holidays

Apply today

If this is the job for you, please send your CV to kay@keywestpestcontrol.co.uk